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Executive Assistant for the NIH Endowed Chair in Health Disparities Research
Job Type Full-time
Job Status Sourcing
Date Posted Monday, 14 July 2014
Company Information Dillard University
2601 Gentilly Boulevard
New Orleans , LA 70122
Job Description

Dillard University seeks an experienced Executive Assistant for the NIH Endowed Chair in Health Disparities Research office. The Executive Assistant will be responsible for the essential administrative and clerical aspects of the Health Disparities Research office. Reports to the NIH Endowed Chair and will be responsible for coordinating office operations and procedures to ensure organizational efficiency.

Responsibilities include but not limited to the following:
• Manages supervisors calendar and independently schedules appointments.
• Processing correspondence and generating reports
• Data entry, budget related requisitions, ordering and processing of office supplies and equipment.
• Screens incoming calls and correspondence and responds independently when possible.
• Prepares memoranda outlining and explaining administrative procedures and policies dealing with the programs emanating from the office to supervisory workers, and monitors compliance.
• Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
• Acts as custodian of department documents and records.
• Composes and prepares confidential correspondence, grant application submissions, reports, and other complex documents.
• Creates and maintains database and spreadsheet files.
• Arranges complex and detailed travel plans and itineraries, compiles documents for travel related meetings, and accompanies supervisor when requested.

Qualifications Required qualifications:
• Bachelors Degree required in Public Health, Business Administration, Management, Accounting, Finance, Project Management, Information Systems, or a related field in business administration.
• Computer proficiency in Microsoft Office, Access, Excel, Power Point, and Outlook.
• Excellent interpersonal, oral and written communication skills required.
• Excellent organizational and administrative skills with attention to detail.

The successful candidate will have experience in working with faculty, students and staff from a diverse background.

Salary is commensurate with experience.
How to Apply Applications and nominations will continue to be accepted and reviewed weekly until the position is filled. Qualified candidates should forward a letter of interest, resume, the names, addresses and telephone numbers for at least three references to:

Dillard University
Office of Human Resources
Attn: Academic Affairs
2601 Gentilly Blvd.
New Orleans, LA 70122
(504) 816-4187 (fax)

Dillard University is an equal opportunity/affirmative action employer. Individuals who require reasonable accommodations under the Americans with Disabilities Act in order to participate in the search process should notify the Office of Human Resources.

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Dillard University
2601 Gentilly Boulevard
New Orleans, Louisiana 70122
Phone: 504.283.8822


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