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HEERF II/CARES Act

 

HEERF II

 

PURPOSE

 

As part of the Coronavirus Response and Relief Supplemental Appropriations Act 2021 (CRRSAA), the Higher Education Emergency Relief Fund II (HEERF II) provides colleges with funds to award grants for their students. The purpose of these emergency funds is to provide aid to higher education students to address the unexpected expenses and losses associated with the coronavirus pandemic. **This may also be referred to as HEERF II funding**

 

A significant portion of Dillard University’s total allocation will be targeted to assist students directly with exceptional need. These grants can be used by students toward the cost of attendance and other emergency costs that arise due to coronavirus, such as tuition, food, housing, health care (including mental health care), or child care.

 

Funding will be used to provide direct emergency checks/direct deposit grants to college students whose lives and educations have been disrupted by the coronavirus outbreak.

The Federal Government allocated grant funding to each school based on the enrollment size of the institution; therefore, the disbursement amount of the grant funding to students will vary from school to school and student to student. Using a tiered system based on the students’ 2020-2021 EFC (Expected Family Contribution) Dillard will disburse approximately 73% of the funds to all eligible students. A committee will be established and will consider applications on an ongoing basis for the remaining 27% of funds until all funds are spent, in the order applications are received. These funds will be reserved for extenuating circumstances to help meet additional needs of our students. Information regarding the remaining 27% will be sent to the Dillard email accounts within one week of this notice.

 

The University is required to spend its share of the HEERF II funds in one calendar year.

 

ELIGIBILITY REQUIREMENTS (Spring 2021)

Enrollment in a degree-seeking program

Eligible as a U.S. Citizen or eligible non-citizen

 

DEFINITION OF A QUALIFYING SITUATION

Dillard University’s CARES Act funds for students will be used to cover expenses related to the disruption of campus operations due to coronavirus. This includes, but is not limited to, eligible expenses under a student’s cost of attendance, such as tuition, food, housing, course materials, technology, health care, and child care expenses.

 

AMOUNT AWARDED

The Federal Government allocated grant funding to each school based on the enrollment size of the institution; therefore, the disbursement amount of the grant funding to students will vary from school to school and student to student. While each school has been charged with allocating its funding to the neediest students first, it must take into account the needs of all students. In considering equity and recognizing that all students were impacted in some capacity, a committee designed a formula to assist in the awarding of the funds to ensure fairness and to ensure the neediest received funding. Seventy-three percent of the funds will be awarded to all students utilizing the following grid. The amounts will range from $250.00 - $1,000.00. This is the same grid utilized for the CARES Act funding in April 2020.

 

GRP EFC min EFC max
1 $0 $0
2 $1.00 $2,788.00
3 $2,789.00 $5,576.00
4 $5,577.00 $17,410.00
5 $17,411.00 $999,999.00
6 Eligible, No FAFSA

 

 

EFC = Estimated Family Contribution which was determined from the 2020-2021 FAFSA on file.

 

Dillard’s HEERF II student grant allocation is $1,221,405.00. No additional awards will be made once our allocation is exhausted.

 

Funding allocations awarded and the decisions of the committee is final. No appeals will be accepted or granted.

 

Beginning May 13, 2021, eligible students can view their HEERF II awarded amount on myDU via the financial aid award overview section.

 

Go to myDU > log in using your username and password > click on Student Accounts > click on Financial Aid & Scholarships > click on Financial Aid Awards > Choose 2020-2021 and check your Award Overview. The amount you were awarded will appear for spring 2021 as HEERF II Fund

 

DISBURSEMENT **ATTENTION ACTION REQUIRED**

Eligible students must log into myDU > click on HEERF II and answer the questions accordingly.

 

1) ALL students must complete the Direct Deposit tab. This step is required for receiving HEERF II funds.

 

2) To ensure timely receipt of funds, the required direct deposit funds information must be submitted by midnight, Friday May 14, 2021 (even if you have previously submitted direct deposit information). Disbursements will occur via direct deposit.

 

3) Awards will appear beginning May 13, 2021 on the award overview section noted above.

 

4) While we are working to disburse the funds expeditiously, due to the volume that must be distributed, it is expected that the processing of funds and subsequently the disbursements to your checking/saving accounts will be delayed. Your patience during this process is appreciated.

 

5) Disbursements to checking/savings accounts will begin on or after May 20, 2021 on a rolling basis.

 

6) All inquiries related to the disbursement process should be directed to caresactrequest@dillard.edu

 

ALERT - PAY ATTENTION**NEW option for HEERF II funds**

HEERF II funds can be used to cover a student’s cost of attendance. Students who wish to utilize their HEERF II funds to cover their tuition balance must provide the University with authorization to do so. You are encouraged to strongly consider this option if you have an outstanding balance to the University and have no other resources to meet your financial obligation. The HEERF II Authorization Form regarding using these funds to cover your balance can be found on the HEERF II section on myDU. Please note that this option is strictly voluntary.

 

MORE ABOUT HEERF II STUDENT FINANCIAL AID GRANT

All colleges/universities are grateful to our federal government for providing this assistance for college students during the pandemic. It is our goal to assist all eligible students as best as possible. Please know that there is a set amount awarded to Dillard University and once those HEERF II funds are exhausted there will be no additional HEERF II funds to award. Funding allocations outlined (awarded) and the decisions of the committee is final. No appeals will be accepted or granted.

 

FREQUENTLY ASKED QUESTIONS

Can I use HEERF II funds to pay my current balance to Dillard?

YES! The only requirement is that you must give us permission to do so. Go to myDU > click on HEERF II to complete the required authorization form.

 

Do I need to pay back these funds?

No, these funds are considered to be grant awards and do not need to be repaid to the University or the federal government.

 

What is the difference between HEERF II grants and CARES Act grants?

CARES Act funding was specific to students’ expenses resulting from the disruption of campus operations due to the COVID-19 emergency.

 

Expenses applicable for HEERF II funding are defined as:

Any component of the student’s cost of attendance (COA), or

 

Emergency costs that arise due to Coronavirus, such as but not limited to tuition, food, housing, healthcare, mental healthcare, or childcare.

 

Satisfaction of student’s account balance if student provides consent.

 

Also, the CRRSAA requires institutions to prioritize students with exceptional need.

 

CARES grants were limited to students eligible to participate in Title IV federal student financial aid programs, whereas HEERF II grants do not require Title IV eligibility.

 

Are these funds taxable? Will my parents have to pay taxes on these funds?

As of 5/4/2020 the Department of Education has not provided guidance on that question. As soon as we receive a response, we will let the University community know.

 

The funds are sent on behalf of the students. Parents are not responsible nor will they be taxed for any amount the student receives. If the funds are taxed, it will be the student receiving the taxation.

 

How will I know if I was awarded and the amount of the HEERF II funds?

You may view this on your student account via myDU. Go to Student Accounts > Financial Aid & Scholarships > Financial Aid Awards > Choose 2020-2021 and check your Award Overview

 

Will everyone who applies for the remaining allocation discussed receive a HEERF II Emergency Grant?

Unfortunately no. While generous, the amount of grant funds awarded to Dillard is not sufficient to support all students. Dillard does however recognize that there are students who might need additional assistance and as such, funds were held to assist as many students as possible. This is in addition to the block grant awarded based on the students EFC. Through an application process and based on documentation submitted a committee will review and award the remaining funds until the funding is exhausted.

 

My family had a loss of income, what can I do?

If your family has experienced a loss of full- time wages for more than ten weeks, we encourage you to appeal for a review of your special circumstances – this process is called Professional Judgement. With this process, your Financial Aid Counselor will be able to review documentation related to unemployment or other factors that led to a change in the household income and with this information, make changes to your FAFSA to reflect the current income. This important process may qualify you to receive additional funding. You are strongly urged to visit your counselor in Rosenwald Hall to determine your eligibility for this consideration.

 

Does HEERF II funding affect the 1098-T?

The Internal Revenue Service (IRS) made clear that emergency financial aid grants received by students due to the coronavirus pandemic will not be counted as taxable income. This applies to any grant a student receives from a federal agency, state, Indian tribe, higher education institution, or scholarship-granting organization.

 

Institutions also will not be required to send additional tax forms to the students or to the IRS to report these grants due to the fact the funds will not be included in taxable income, the IRS added.

 

Will my current or future financial aid awarded be impacted by HEERF II funds since it appears on my award letter?

No. While the processing of this assistance is through the Office of Financial Aid & Scholarships, this funding is not considered Title IV funds and thus does not have to follow any federal, state or institutional regulations regarding financial aid. The Office of Financial Aid & Scholarships is just the vehicle in which to process the funding through to your student account.

 

CARES ACT

 

PURPOSE

 

Dillard University has received funding through the Higher Education Emergency Relief Fund authorized by the Coronavirus Aid, Relief and Economic Security (CARES) Act.

 

Funding will be used to provide direct emergency checks/direct deposit grants to college students whose lives and educations have been disrupted by the coronavirus outbreak.

 

The Federal Government allocated grant funding to each school based on the enrollment size of the institution; therefore, the disbursement amount of the grant funding to students will vary from school to school and student to student. Using a tiered system based on the students’ 2019-2020 EFC (Expected Family Contribution) Dillard will disburse approximately 75% of the funds to all eligible students. While it is not required, each eligible student was asked to return a questionnaire outlining which qualifying situation they fall under related to the impact on their education of COVID-19. A committee will be established and will consider applications on an ongoing basis for the remaining 25% of funds until all funds are spent, in the order applications are received. Information regarding the remaining 25% will be sent to the Dillard email accounts during the summer of 2020.

 

In order to receive the CARES Act funds, the University signed and returned the certification and agreement statement. In doing so the University agrees to distribute 50% of the emergency grants to students and that we are required to spend its share of the CARES Act funds in one calendar year.

 

ELIGIBILITY REQUIREMENTS (Spring 2020)

 

Enrollment in a degree-seeking program

 

Eligible as determined by the FAFSA

 

U.S. Citizenship or eligible noncitizen

 

A valid SSN

 

Register with Selective Service (if male)

 

Maintain Satisfactory Academic Progress in your course of study

 

Eligible to receive federal Title IV funds (even if you declined the aid during the 2019-2020 academic year)

 

Enrolled in school as of March 13, 2020 (the date President Donald Trump declared a national emergency)

 

DEFINITION OF A QUALIFYING SITUATION

 

Dillard University’s CARES Act funds for students will be used to cover expenses related to the disruption of campus operations due to coronavirus. This includes, but is not limited to, eligible expenses under a student’s cost of attendance, such as food, housing, course materials, technology, health care, and child care expenses.

 

EXAMPLES OF QUALIFYING SITUATIONS TO INCLUDE ON THE APPLICATION

 

Food Expenses may include unexpected grocery expenses for a resident student who was depending on their meal plan to eat for the semester. This can also include increased grocery expenses for a student supporting dependent children now home due to their school or child care closure.

 

Course Materials may include, but is not limited to general use supplies such as writing utensils and notebooks; course specific supplies such as calculators, lab equipment, rental of musical equipment, paint brushes, and canvases; unexpectedly required to be purchased due to campus disruption of regular operations.

 

Technology Expenses may include computer equipment, internet access expenses, printer supplies, etc. required for student success when transitioning to an online format from the traditional in-person class structure.

 

Healthcare Expenses may include the cost of unanticipated or unusual medical expenses due to coronavirus or its effects.


Child Care/Dependent Care Expenses may include the cost of unanticipated or unusual care expenses for a student’s child or other dependents in the independent (as defined by FAFSA) student’s household.

 

Transportation Expenses may include the cost of unanticipated or unusual travel expenses related to the disruption of campus operations. Expenses related to the airfare, bus, gas, or train that you purchased as a result of COVID-19 can be considered. This may also include additional trips to the University to retrieve personal belongings, or even difficulty in making car payments due to income loss from this economic disruption.

 

Housing Expenses may include unanticipated expenses in securing housing and/or rent for residential students after the closure of campus housing. This may also include difficulty in making rent or mortgage payments (independent students only) due to income loss from this economic disruption.

 

AMOUNT AWARDED

 

The Federal Government allocated grant funding to each school based on the enrollment size of the institution; therefore, the disbursement amount of the grant funding to students will vary from school to school and student to student.  While each school has been charged with allocating its funding to the neediest students first, it must take into accounts the needs of all students. In considering equity and recognizing that all students were impacted in some capacity, a committee designed a formula to assist in the awarding of the funds to ensure fairness. Seventy-five percent of the funds will be awarded to all students utilizing the following grid. The amounts will range from $250.00 - $1000.00.

 

GRP EFC min EFC max
1 $0 $0
2 $1.00 $2,788.00
3 $2,789.00 $5,576.00
4 $5,577.00 $17,410.00
5 $17,411.00 $999,999.00
6 Eligible, No FAFSA

 

EFC = Estimated Family Contribution which was determined from the 2019-2020 FAFSA on file.

 

The total amount received for students = $1,221,405.00.

 

The number of students eligible to receive the assistance = 1,135

 

The total number of students who have received the emergency assistance = 1,135

 

Update #2 (2nd 45th day)

 

The total number of funds disbursed to date (June 3, 2020) is $699,450.00.

 

The remainder of the 75% will be disbursed on or before June 8, 2020.

 

A committee will be established and will consider applications on an ongoing basis for the remaining 25% of funds until all funds are spent, in the order applications are received. Information regarding the remaining 25% will be sent to the Dillard email accounts during the summer of 2020.

 

Update #3 (3rd 45th day)


The total number of funds disbursed to date (September 1, 2020) is $898,450.00.

 

The remainder of the are being disbursed on a rolling basis upon committee approval.

 

A committee was established and weekly considers applications for the remaining funds until all funds are spent, in the order applications are received. Information regarding the remaining funds has been sent to the Dillard email accounts since July 19, 2020.

 

Update #4 (4th 45th day)

 

The total number of funds disbursed to date (September 1, 2020) is $909,950.00. Remaining allocation = $311,455.

 

The remainder of the are being disbursed on a rolling basis upon committee approval.

 

A committee was established and weekly considers applications for the remaining funds until all funds are spent, in the order applications are received. Information regarding the remaining funds has been sent to the Dillard email accounts since July 19, 2020.

 

Update #5 (5th 45th day)

 

The total number of funds disbursed to date (November 30, 2020) is $1,154,600.00. Remaining allocation = $66,805.

 

The remainder of the are being disbursed on a rolling basis upon committee approval.

 

A committee was established and weekly considers applications for the remaining funds until all funds are spent, in the order applications are received. Information regarding the remaining funds has been sent to the Dillard email accounts since July 19, 2020.

 

Update #6 (6th 45th day)

 

The total number of funds disbursed to date (January 16, 2021) is $1,178,600.00. Remaining allocation = $42,805.

 

The remainder of the are being disbursed on a rolling basis upon committee approval.


A committee was established and weekly considers applications for the remaining funds until all funds are spent, in the order applications are received. Information regarding the remaining funds has been sent to the Dillard email accounts since July 19, 2020.

 

DISBURSEMENT

 

It is the intent of the University to disburse the funds as quickly as possible. Since this funding is not tied to any federal financial aid regulations and is a financial assistance regarding of such, the university has to handle the funds differently. 

 

The goal is to provide the funds via direct deposit; however, if systems won’t allow it, the funds will be mailed to the address recorded on the questionnaire emailed on May 2, 2020.

 

Unless otherwise indicated, the University will provide the funds on a rolling basis beginning May 11, 2020.

 

FREQUENTLY ASKED QUESTIONS

 

Do I need to pay back these funds?

No, these funds are considered to be grant awards and do not need to be repaid to the University or the federal government.

 

Are these funds taxable? Will my parents have to pay taxes on these funds?

As of 5/4/2020 the Department of Education has not provided guidance on that question. As soon as we receive a response, we will let the University community know.

 

The funds are sent on behalf of the students. Parents are not responsible nor will they be taxed for any amount the student receives. If the funds are taxed, it will be the student receiving the taxation.

 

I currently owe the University. Am I still eligible for the funds or will Dillard use these funds to cover my balance?

The CARES Act law specifically states that these funds are for the use of a student’s educational disruption as relates to COVID-19. Universities/colleges are prohibited from using the funds to cover institutional student expenses. However, if a student elects upon receipt of the CARES Act funds to pay their financial obligation to the University, the student can do so and it is definitely strongly encouraged. The student is also encouraged to save the funds to offset any educational cost they might incur for summer and/or fall 2020 as the University anticipates a decrease in its philanthropy donations as a result of COVID-19.



DILLARD UNIVERSITY

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New Orleans, Louisiana 70122
504.283.8822

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