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The Award Process

Flowchart for the Office of Research & Sponsored Programs at Dillard University

For new Principal Investigators, the process of seeking external funding can be a little cumbersome. The Office of Research and Sponsored Programs (ORSP) staff can assist you in process of achieving success in proposal submission through award close-out.  Outlined below are an overview guide you through identifying funding to closeout.  


Step 1- Find Funding

The Office of Research and Sponsored Programs will send send out funding opportunity notifications matched each principal investigator research interests. Additional assistance in searching for external funding can be found and subscribed to through the databases listed below:


 Step 2- Prepare Proposal


All proposals and any pre-proposal with budget information or that needs an institutional approval must be reviewed before being sent out to a funding agency. The Office of Research and Sponsored Programs assist with the facilitation of the proposal process for external funding. By providing assistance to administrators, faculty and staff in reviewing, approving and submitting competitive proposals for government  funding agencies, the office Pre-Award staff is here to help.



If the proposal mandates cost-share or matching, your department chair will need to approve and provide the department cost center number on the University Proposal Routing Form.


If contractual language is involved, ORSP will route to Legal prior to submission.


If your research project involves additional compensation, summer salary, or release time, complete form and submit via Adobe Echosign for signature approval. 




•    Post Award Meeting
•    Acct Setup
•    Internal / External Budget Transfers / Mods / Revisions
•    Financial Compliance
•    Record Keeping /Retention
•    No Cost Extensions
•    Programmatic / Financial Reporting

The award document identifies the due dates of such reports. The ORSP typically can answer questions about the format of progress reports. The progress report is usually required before the agency will award subsequent year funding.

Award documents typically identify due dates of reports, usually 30 to 90 days after the termination date of the project. The ORSP can answer questions about the format of final reports. In some cases the agency provides a special document.





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